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Health & Safety Policy

POLICY AREA: Health and Safety                                PROCEDURE REFERENCE: HSP01

VERSION DATE: November 2020                                    REVIEW DATE: November 2021

POLICY TITLE: General Statement of Policy

PURPOSE: Sets out the charity’s intentions to manage health and safety


OTHERS INVOLVED IN IMPLEMENTING: All persons working for or on our behalf.


  1. General statement of policy


Little LifeSavers recognize that the control of all health and safety matters arising from our activities is an essential feature of our efficient operation.

It is the intention of Little LifeSavers to provide a safe and healthy working environment as far as is possible for all persons working on our behalf by

  • Providing and maintaining safe
  • Providing safe systems of
  • Providing adequate and sufficient information, instruction, training and
  • Providing for the safe use, handling, storage and transport of all articles and substances, as

We also intend to enlist the support of all personnel towards achieving the safest and healthiest possible method of working and to encourage discussions and consultations on all Health and Safety issues.

Regular health and safety meetings / will be held with all relevant persons to ensure that suitable standards of safety are maintained.

The allocation of duties for safety issues and the arrangements to deal with such issues are detailed within the subsequent sections of our charity’s Health and Safety Policy.

The charity’s Health and Safety Policy will be kept up to date in particular with regards to any changes in the charity’s activities including any change in the nature or size of the organisation. As a minimum the policy will be reviewed on an annual basis.

Barbara Stanley

Barbara Stanley Chairperson Little LifeSavers November 2020

POLICY AREA: Health and Safety                                PROCEDURE REFERENCE: HSP02

VERSION DATE: November 2020                                    REVIEW DATE: November 2021

POLICY TITLE: Introduction

PURPOSE: Introduction to how the Health and Safety Policy operates within our organisation.


OTHERS INVOLVED IN IMPLEMENTING: All operatives working for or on our behalf.


  1. Introduction
  2. Updates and Amendments to the Policy

1.            INTRODUCTION

This section of our health and safety policy explains the reasons behind the policy and the need for amendments and updates.

This document defines and establishes the health and safety arrangements within our organisation which apply to all persons who work for us or on our behalf.

The policy is designed to facilitate the management of health and safety within our organisation and to control all areas of risk arising from our activities that may affect our employees, volunteers, young persons, members of the public, clients etc.

Our health and safety policy includes:

  • The organisations Written Statement of Intent to ensure the health, safety and welfare of all our employees, volunteers and other persons who might reasonably be affected by our
  • The organisation within our charity to ensure that health and safety standards are met.
  • The documented arrangements in place to ensure that health and safety standards are met within our workplaces including our safe working procedures and a system of record keeping and

Health and safety within our organisation will be monitored and an audit of the system will be carried out annually, as a minimum. This will ensure that all necessary steps are being taken to ensure a safe and healthy working environment for all personnel and any other persons who may be affected by our undertakings.

This policy is produced in accordance with the requirements of the Health and Safety at Work etc Act 1974 and the Management of Health and Safety at Work Regulations 1999.


The policy and supporting procedures may require amendments or updates under the following circumstances:

  1. Changes in health and safety
  2. Changes in statutory
  3. Changes in British
  4. Substantial changes to our business
  5. The introduction of new
  6. Changes in nominated responsible
  7. Changes in the responsibilities of nominated
  8. Changes in management policies or

The Chairperson will prompt a review / update of the Policy, as required.

POLICY AREA: Health and Safety                                PROCEDURE REFERENCE: HSP03

VERSION DATE: November2020                                     REVIEW DATE: November 2021

POLICY TITLE: Responsibilities

PURPOSE: To ensure all personnel working for or on behalf of the Charity are aware of their responsibilities with regards to health and safety.


OTHERS INVOLVED IN IMPLEMENTING: All operatives working for or on our behalf.


  1. Competent Persons
  2. Health and Safety Management Structure
  3. Chairperson
  4. All Employees, Volunteers & Personnel Working on our Behalf


Current health and safety regulations require employers to appoint one or more competent persons to assist them in the day to day management of health and safety. Little LifeSavers have fulfilled this requirement by appointing an external advisor to achieve an appropriate level of competence where required.


The table below provides an outline of the internal health and safety structure within our Company.

3.              CHAIRPERSON

 The Chairperson will have overall and final responsibility for health and safety within our organisation and fully supports the health and safety policy. It is their responsibility to:

  1. Ensure that all personnel working on our behalf fully understand and observe the health and safety policy and their delegated
  2. Ensure that effective channels of communication are provided within the
  3. Ensure that effective health and safety training is provided throughout the organisation.
  4. Ensure that arrangements are in place for long term health and safety
  5. Ensure effective planning through identification of significant hazards and control of reasonably foreseeable risks through risk assessments and suitable safe systems of work.
  6. Provide adequate insurance cover for both statutory and charity
  7. Provide funds within the charity’s budget, which are adequate to meet health and safety
  8. Monitor the activities of employees and volunteers to ensure that their delegated responsibilities are being carried out
  9. Ensure that all employees and volunteers are aware of and trained in safe systems of work and that records of all training are
  10. Ensure are in place in the scools and venues where our services are provided.
  11. Instigate accident investigations where necessary and will take prompt action in reporting any appropriate action to avoid
  12. Ensure that, where applicable, we provide suitable and safe equipment for use during training sessions.
  13. Ensure that the health and safety policy is reviewed at least annually and whenever there is a substantial change in operational


All employees and volunteers working for on our behalf, must:

  1. Comply with the health and safety
  2. Fully observe the safety
  3. Report any safety concerns in connection with their activity to the Chairperson
  4. Fully conform to all written or verbal instructions given to them to ensure their personal safety and the safety of
  5. Dress sensibly and safely for their particular working environment or
  6. Conduct themselves; in an orderly manner in the workplace and refrain from any horseplay.
  7. Use all safety equipment and/or protective clothing as may be
  8. Avoid any improvisations of any type which could create an unnecessary risk to their personal safety and to the safety of
  9. Maintain all equipment in a good condition and report any defects to the Line Manager when they
  10. Use only those items of equipment or machinery which they have been trained and authorised to use and in accordance with manufacturer’s
  11. Report all accidents to the Chairperson whether injury is sustained or
  12. Attend as requested any training course designed to further the needs of health and safety.
  13. Observe all laid down procedures concerning processes, procedures and substances used.
  14. Inform the Chairperson of any possible breaches in health and safety legislation noted or any possible improvements in safety which can foreseeably be
  15. Follow all Safe Systems of Work as

POLICY AREA: Health and Safety                                PROCEDURE REFERENCE: HSP04

VERSION DATE: November 2020                                    REVIEW DATE: November 2021

POLICY TITLE: Communication

PURPOSE: To ensure that an effective means of communication is provided between our Company and all personnel working for or on our behalf in relation to health and safety matters.


OTHERS INVOLVED IN IMPLEMENTING: All operatives working for or on our behalf.


  1. Introduction and Legal Requirement
  2. Employees
  3. Hazard Record


Effective communication with our trustees / on health and safety issues is an essential element of maintaining a safe and healthy working environment within our Company.

Where appropriate we will encourage our volunteers to express their views on matters of health and safety and will take account of these views when considering overall decisions on risk management.

We will consult with our employees / volunteers in the following situations, as applicable:

  1. Where there is any change which may substantially affect their health and safety whilst at work or on Charity business such as the introduction or change of any policies or procedures, addition of new equipment or ways of
  2. Our arrangements for getting competent persons to assist us in satisfying health and safety
  3. Information that our employees / voulenteers must be given on the likely risks and dangers arising from their activity and the measures to reduce or eliminate these risks and what employees should do if they have to deal with a risk or
  4. The planning of any health and safety
  5. The health and safety consequences of introducing any new

POLICY AREA: Health and Safety                                PROCEDURE REFERENCE: HSP05

VERSION DATE: November 2020                                    REVIEW DATE: November 2021

POLICY TITLE: Health and Safety Arrangements

PURPOSE: To provide information on our organisations arrangements to adequately manage workplace risks.


OTHERS INVOLVED IN IMPLEMENTING: All persons working for or on our behalf.


  1. Introduction
  2. Authorisation
  3. Risk Assessments
  4. Safe Systems of Work / Method Statements
  5. External Health and Safety Consultants
  6. Working on Client Premises
  7. Welfare Arrangements
  8. Training and Competence
  9. Contractors and Sub-Contractors
  10. Alcohol and Controlled Drugs
  11. First Aid
  12. Accident/ Incident Reporting
  13. Personal Protective Equipment
  14. Work Equipment
  15. Equipment Inspections and Records
  16. Health Surveillance
  17. Serious or Imminent Danger
  18. Work at Height
  19. Young Workers
  20. Electricity
  21. PAT Testing
  22. Use of Hazardous Substances
  23. Manual Handling
  24. Environmental Waste Management & Pollution Control
  25. Noise
  26. Hand Arm Vibration Syndrome (HAV)
  27. Transport and Company Vehicle Safety
  28. Occupational Driving
  29. Smoking
  30. New and Expectant Mothers
  31. Occupational Stress
  32. Lone Workers
  33. Display Screen Equipment
  34. Covid-19
  35. Child Protection / Safeguarding

1.                 INTRODUCTION

The arrangements section of our Health and Safety Policy explains how we intend to meet the commitments set out in the Statement of Intent / General Statement of Policy. Arrangements provide key health and safety information designed to manage workplace risks to an acceptable level. In most cases the arrangements stated in this document will constitute the full extent of any required risk controls. However, where it is considered that additional detail is required reference will be made within the arrangement to any additional supporting health and safety procedures or documentation.

2.             AUTHORISATION

The signature in the General Policy Statement also confirms that these arrangements have been reviewed by the trustees and subsequently authorised for use.

The document will be kept under review to ensure that:

  • It is a true and fair reflection of the Charity’s health and safety
  • Any additional operational procedures and safe systems of work required to support the arrangements, are drafted, implemented and communicated to all
  • These arrangements are reviewed on an annual basis, as a minimum standard, or when there is a significant change to our
  • This document is circulated to all relevant persons within our organisation and any interested third

3.                 RISK ASSESSMENTS

All employers and re required to assess the risks to which employees or others may be exposed to while undertaking work on behalf of the employer / organisation.

Organisations with more than five employees / voulenteers are required to record the significant findings of any risk assessments carried out and communicate those findings to relevant persons, as required.

Our risk assessments will:

  • Identify the hazards to which employees and other persons who may be affected by the company’s undertaking are
  • Establish the likelihood of harm arising from the hazards identified i.e. the risk from exposure to the
  • Evaluate the extent of the risks taking into account control measures or precautions already in place.

The risk assessments, therefore, will reflect the likelihood that harm will occur and its severity. The purpose of the assessments is to assist our Company in determining the measures the company needs to take to comply with our duties under the relevant statutory provisions.

The risk assessments are intended to be working documents which can be used to guide future action aimed at improving health and safety within our organisation.

It is the responsibility of the Chairperson to ensure that significant hazards associated with work activity are suitably assessed and controlled with the significant findings relayed to all employees and other personnel working on our behalf.


Safe working procedures will be developed for all operations, as required.

Information from the risk assessments will be used to formulate these documents which will be used in training and given to persons working on our behalf.


have appointed Adastra Health and Safety Ltd who will provide:

  • Advice of any new safety legislation or changes in existing
  • General assistance to our organisation to aid in the fulfilment of its obligations and duties as set out in
  • Assist, where required or requested, with the initial implementation of the changes required by changes in safety


All activty undertaken on client premises will be in accordance with the relevant provisions of current safety regulations. In particularly:

  • The Management of Health and Safety at Work Regulations
  • The Provision and Use of Work Equipment Regulations

All work activity will be:

  • Planned and co-ordinated with the person in control of the
  • Managed and overseen by persons with suitable supervisor competence and experience.
  • Undertaken by suitably trained and experienced
  • Supported with suitable and sufficient risk
  • Supported by co-ordinated first aid and welfare

Any persons working for, or on behalf of Little LifeSavers must observe the following requirements when working on client premises:

  • Observe any specific site safety rules provided on arrival.
  • Highlight any safety concerns with the host employer and agree suitable control measures.
  • Respond to any emergency as directed by their hosts.

Little LifeSavers recognises that all persons working on our behalf are entitled to suitable welfare facilities while undertaking services on our behalf.

As we usually work in school or similar settings it is reasonable to assume that we will have access to all staff facilities at each venue, as required.

8.             TRAINING & COMPETENCE

Little LifeSavers are committed to ensuring that all personnel working on our behalf are suitably training and competent in the tasks that they are due to undertake.

We will undertake suitable due diligence on all persons working directly under our control to ensure that they hold the required level of formal training and certification and appropriate experience to undertake the work required of them.

The Charity will retain documented evidence of all such training and qualifications.

In addition, we will provide any supplementary , as required in order to meet the requirements of current regulations.

Should any personnel have any queries about any health and safety training they should contact the Chairperson.


Currently the Charity does not instruct any to meet our statutory duties in this area.


It is categorically forbidden for personnel to enter a place of work or to drive a vehicle in an unfit state due to the influence of alcohol or illegal drugs and other substances.

Disciplinary action will be taken if you are caught in the possession of illegal drugs while representing our organisation.

11.             FIRST AID

  • Suitable first aid arrangements are in place in any workplace that we
  • Where no first aid arrangements can be agreed with our host employers we will ensure that personnel are provided with a suitable first aid
  • Ensure that periodic checks are undertaken to ensure that kits are fully stocked and in

Personnel with any questions or concerns relating to the first aid arrangements must speak to their line manager in the first instance.


It is the policy of Little LifeSavers that all accidents, incidents and near misses are reported and recorded into the company’s .

The main objective of accident, incidents, near misses reporting and investigation is to reduce incidents and prevent future accidents.

It will be the responsibility of the Chairperson to notify the Health & Safety Executive in respect of any accident or occurrence for which notification is required by the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations. Should an incident occur, the Charity will take advice from their Competent Person to establish if any further action be required.

Any accident resulting in more than minor injuries or incident which might have resulted in serious injury will be investigated by the Chairperson or their nominated representative.

Depending upon the circumstances of the accident, the Chairperson may seek the assistance of an external Health & Safety Advisor, both in the investigation and the formulation of preventative procedures to avoid repetition.

A study of the circumstances will help to reduce or remove the causes.

When the reports are examined over a period of time, it can be seen whether preventative measures have been effective in reducing accidents.

If these objectives are to be attained, investigation and reporting must be accurate, complete and consistent.


Under the Personal Protective Equipment at Work Regulations 2002 all employers are required to assess workplace risks to their employees and where contact with hazards is unavoidable provide suitable PPE as part of their package of risk controls.

Our organisation is required to:

  • Provide suitable PPE free of charge where it is identified as being required in connection with our
  • Ensure that PPE is maintained in a clean and good
  • Replaced when defective or poorly
  • Provide suitable storage for PPE when not in
  • Ensure all PPE is used
  • Provide information, instruction and training to employees on how to use it and how to look after

All personnel are reminded that where provided PPE must be worn with any user issues, compatibility issues or defects reported to the Chairperson.

The need for Personal Protective Equipment will be determined through risk assessment and will be provided to operatives working on our behalf.

14.         WORK EQUIPMENT

Under the Provision and Use of Work Equipment Regulations 1998 the person all organisations (including charities) are required to ensure that all items of work equipment provided to persons working for, or on their behalf meet the requirements of .

will ensure that all work equipment is:

  • Suitable by design, construction or adaptation for the purposes for which it is to be used or
  • Suitable for use in the place it is intended to be used and only used in accordance with the manufacturer’s instructions and its intended
  • Maintained in efficient working order and in good

Personnel must only use equipment, which is in good working order, well maintained and suitable for the task.

In addition to the above the use of all potentially hazardous work equipment is supported by suitable and sufficient risk assessments and method statements which must be followed at all times.

Personnel must inform the Chairperson of any equipment which is defective in order that it

can be repaired or replaced. Any defective equipment must not be used and other operatives notified of the equipment/plant concerned.


Personnel must carry out a visual inspection of any equipment prior to its use, and must immediately report any defect, or suspected defect to the Chairperson.

Where an inspection reveals a defect, it will be the responsibility of personnel to ensure that the equipment is not used until such time as a suitable repair has been affected.

If the equipment is beyond repair it must be discarded, whether or not a suitable replacement is available, and any work relying on the use of such equipment must be suspended until a suitable replacement is available.


Little LifeSavers recognises its duty of care to all those who work as part of our business undertaking. This extends to ensuring that there are basic arrangements to protect operatives working for, or on our behalf.

Although it is anticipated that all significant hazards associated with our work will be identified and controlled through our risk assessments we encourage operatives to report any health issues connected with their work on behalf of Little LifeSavers to enable the Chairperson to address any potential health issues at the earliest possible opportunity.


It is a policy of the organisation that no employee, volunteer or sub-contractor will be made to work in dangerous conditions without due regard to health and safety and all operatives should be aware that there are regulations and procedures regarding serious or imminent danger.

All personnel are reminded that they must not under any circumstances undertake work or instruct others to undertake work where there is a risk of imminent danger  without adequate controls, safety procedures, training and personal protective equipment being in place to minimise that risk.

Little LifeSavers authorises any operative to remove himself/herself to a relative place of safety when he/she has reason to believe he/she is at serious risk or in imminent danger. Work will not resume in that area until the risk has been minimised.

Some emergency events can occur and develop rapidly, thus requiring employees to act without waiting for further guidance, for example, in a fire. Operatives must, on arrival at new sites, make themselves familiar with the emergency procedures, escape routes and location of fire-fighting equipment etc prior to starting work.

Under no circumstances will work activities take priority over safety considerations.


It is not anticipated that any hazardous work at height will be required in relation to any of our work activities.

19.         YOUNG WORKERS

Young persons are defined as persons above regular school leaving age but below the age of

  1. Little LifeSavers recognises that young persons can be at greater risk in the workplace due to their lack of experience and general lower perception of

In order to comply with current regulations (and in addition to exiting standard safety arrangements) Little Life Saves will implement further risk control measure in the event that young workers operate under our control. This will include as a minimum:

  • Identification at the risk assessment stage of a task of the risks that might be present in the workplace as a direct result of the presence of a “Young Person”.
  • Provision of additional training, as
  • Provision of additional supervision, as
  • Prohibition of certain, higher risk tasks, as identified in any supporting risk assessments.

The Charity does not curreenlty occupy any premises. As such we currently have no duties under the Electricity at Work Regulations 1989.

The Charity does not currently have direct responsibility for any portable electrical appliances.


For all materials or substances utilised which may be hazardous to health, a formal COSHH Assessment will be organised by the Chairperson, where applicable.

23.             MANUAL HANDLING

Hazardous manual handling can occur when personnel lift and support harmful loads, undertake reparative tasks or use poor lifting and supporting techniques.

Under the Manual Handling Operations Regulations 1992 the risks to the health of employees / volunteers from manual handling must be assessed including any lifting / carrying or repetitive physical tasks.

Our Company is required to:

  • Avoid the need for hazardous manual handling as far as is reasonably
  • Where this is unavoidable assess the risk of injury from any manual handling activities which cannot be avoided.
  • Reduce the risk of injury from hazardous manual handling, as far as is reasonably practicable.
  • Provide information, instruction and training on manual handling

Risks associated with any potentially hazardous manual handling will be identified and controlled through risk assessments prepared to support our activity.

In addition, Little LifeSavers will ensure that all operatives are provided with suitable training in the following areas:

  • How to recognize harmful manual handling
  • Appropriate systems of work
  • Use of mechanical aids
  • Good lifting and handling techniques

Should any operatives have any queries about Manual Handling they must contact the Director in the first instance.


Little LifeSavers recognises the importance of meeting their legal requirements and to manage its waste responsibly, reduce the volume of waste sent to landfill and maximise reuse and recycling where possible.

The Chairperson shall identify potential waste disposal requirements of a project and make adequate provision to ensure its suitably managed disposal in accordance with the current Controlled Waste Regulations.

25.             NOISE

Regular exposure to high noise levels can cause permanent hearing damage.

It is not anticipated that any of our work activities will expose any personnel to hazardous levels of noise.


Regular exposure to high levels of vibration can cause physical harm.

It is not anticipated that any of our work activities will expose any personnel to hazardous levels of vibration.


Any persons working for or on behalf of Little Life Saves must ensure that they abide by all road traffic law including:

  • Wearing of
  • Not using handheld mobile phones whilst
  • Not exceeding the speed
  • Not driving beyond the safety of the prevailing road
  • Generally ensuring that they drive in a safe manner and at all times in accordance with the Highway

Drivers must ensure that any vehicle that they drive while on company business is roadworthy and subject to routine servicing.


Occupational driving is defined as driving a vehicle while at work or on company business, this could be a company vehicle or a private vehicle.

Operatives must ensure:

  • They always allow sufficient time to reach their destination on
  • Have all the relevant directions and contact telephone numbers to ensure that they can find their destination
  • Avoid using handheld mobile phones while
  • Hands free systems can be used but we would request that calls are limited to essential communications only. Phone calls must be answered / or made while vehicles are safely
  • Take a short break if

Should you have any queries about occupational driving then you must contact the Chairperson.

29.         SMOKING

Current laws on smoking at work make it illegal to smoke within all enclosed workplaces and shared vehicles. Smoking (including the use of e-cigarettes) is prohibited within all internal workplaces including welfare facilities.

  • Smokers will only be permitted to smoke in designated external areas of a
  • Smokers will only be permitted to smoke during their designated / authorised break times.


We will ensure that:

  • Risk assessments are carried out on all new or expectant
  • Any risks to the new or expectant mother, or to her unborn child, as identified by the assessment are reduced/
  • Provide suitable information to all new and expectant

Under the Management of Health and Safety at Work Regulations the employer has a duty to protect the health and welfare of all new and expectant mothers. Our Company may arrange for a specialist risk assessment to be carried out on all new and expectant mothers at regular intervals (where it is deemed necessary).

Although there is no mandatory requirement for staff to notify the employer of their pregnancy we ask that they do notify their line manger so that suitable arrangements can be made for a new and expectant mother’s risk assessment to be carried out.

Should you have any concerns with regards to your pregnancy or returning to work after having a baby, or require any further information then please contact the Chairperson.


  • Ill health resulting from stress at work will be treated as any other health hazard to which personnel are exposed to whilst at
  • Anyone who is suffering from work related stress will receive encouragement and support from the Trustee / Chairperson.
  • We will take reasonable care to ensure that our operatives health is not jeopardized through excessive stress arising from the way in which work is organised and the way we all deal with our personnel whilst in the

Whilst we have no legal duty to prevent ill health arising from circumstances outside of work

i.e. personal or domestic problems, we will deal with personnel sympathetically whose domestic or personal problems or state of health may make it difficult for them to cope with the pressures of work. Any operative who feels under pressure due to work or domestic/personal situations must report their issues to the Chairperson where such matters will remain confidential.

32.         LONE WORKERS

Lone working is defined as “Someone who works by themselves without close or direct supervision”.

Lone workers are at greater risk than regular workers because they could be exposed to the following hazards:

  • Exposure to physical or verbal threat /
  • Having an accident or becoming unwell and being unable to raise the

The Chairperson will the risk assessment arrangements detailed in section 3 0f this procedure.

As a general safeguard, arrangements will be in place for operatives to report to the Chairperson as they start and finish each job and for suitable response procedures to be in place if operatives fail to do this.


Working with Display Screen Equipment can cause or aggravate injury. This can be caused by inadequate equipment, improper use of equipment and pre-existing medical conditions.

Our policy is to provide regular users of display screen equipment with a self-assessment document. The findings of these self-assessments will identify any users who require further assistance and more formal risk assessment.

In addition, it is our policy to provide periodic training to enable employees to identify risks associated with use of DSE and poor workstation set up.

If any employees have any health issues associated with their workstations, they should speak to the Director in the first instance.

In addition, our Company has an eye and eyesight policy in place and all workstation users are entitled to a free eye and eyesight test once a year.

34.         COVID-19

The spread of COVID-19, commonly referred to as the Coronavirus, is an exceptional circumstance with ongoing ramifications for employees, individuals and clients that may be affected by our work.

We have undertaken a Covid-19 risk assessment to identify and control potential Covid- 19 hazard associated with our work and our workplace.

As the situation continues to develop and change, we will provide updated advice, resources and guidance in line with current Government guidance to ensure that we remain Covid secure.


The safety of children that we work with is of upmost importance. We have suitable procedures in place to ensure that appropriate checks are undertaken to ensure that all volunteers are permitted to work with children. In addition all classes are run by as group sessions by a team of 3 volunteers.

Employee Volunteer Declaration

 I have read and understood the contents of this Safety Policy.

Anything I did not understand has been explained to me to my satisfaction.

I agree to follow the Safety Policy and understand that any instructions are provided for my safety and the safety of others.

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